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Diligence kickoff and data room request

When a deal enters diligence, the founder gets your questions and an upload link the same day, anything missing is chased, and each reviewer has a task.

PlanDiligence kickoff and data room request

  1. Open a diligence room

    Held

    When the deal moves to diligence, copies your diligence room template into a room of its own, named after the deal.

    API actionWaits until the deal moves to diligence

  2. Create the upload link

    Held

    Opens a private upload link into the new room for the founder, once you confirm.

    API actionGP confirms

  3. Draft the questions

    Held

    Operator checks what you know about the deal against your diligence pillars and drafts the founder’s questions and email, citing the deal’s facts.

    Operator

  4. Email the founder

    Held

    Drafts one email with the questions by pillar and the upload link, and sends it to the founder once you confirm.

    API actionGP confirms

  5. Give each reviewer a task

    Held

    Creates a task on the deal for each partner reviewing a section, all approved in one go.

    API actionper reviewerGP approves all in one go

  6. Remind the founder of what’s missing

    Held

    Checks what the founder has uploaded and, if anything is missing, sends one reminder that lists only that.

    API actionWaits 5 business daysGP confirms

  7. Check the room is complete

    Held

    Operator checks the room against the request list. If something is still missing, the plan stops for the deal owner to call the founder.

    OperatorWaits 10 business days

  8. Close diligence

    Held

    The deal owner reviews the answers, closes diligence and moves the deal to the investment committee.

    PersonGP approves

The plan as it runs: each step waits for the one before it, and stops at its gate until the owner approves.

At a glance

Who runs it, and when

Who runs it
GP
What starts it
A deal moves to the diligence stage in your pipeline.
How often
Per deal
Vehicle
Fund

Ask Operator

Start it in a sentence

Ask Operator in chat. It drafts the plan for your fund, and nothing runs until you release it.

  • You

    Kick off diligence on this deal: draft the questions and send the founder a data room request.

  • You

    Open a diligence room for this deal.

  • You

    What’s still missing from the founder?

The outcome

The deal has its own diligence room, the founder has your questions and an upload link, each reviewer has a task, and nothing missing goes unchased.

What it proves

  • Starts the moment a deal moves to diligence, with no list to write or room to set up.
  • Drafts the founder’s questions from what you already know about the deal, and cites it.
  • Sends nothing to the founder until you have confirmed it.
  • Gives every reviewer a task in one approval.
  • Waits for uploads with no one watching, and reminds the founder only about what’s missing.
  • Stops for the deal owner when the room is still incomplete, then picks up after the call.

Run it on your fund

Talk to the team about running this playbook on your own fund.

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