Fund admin · Fund · Quarterly
Side-letter reporting deliverables
Each LP whose side letter promises its own reporting gets that deliverable in its format, checked, and privately delivered before its deadline.
PlanSide-letter reporting deliverables
List what each LP is owed
HeldOperator reads the obligations register and the side letters and lists this quarter’s deliverables: for whom, in what format, from which data and by when.
OperatorBuild each LP’s deliverable
HeldOperator builds each one from the closed books, the fee statement and the look-through of holdings, in the format the side letter promises.
Operatorper LPCheck every deliverable
HeldAn accountant on the fund admin team checks every deliverable before anything is filed or sent.
PersonAccountant approvesDeliver each one privately
HeldFiles each deliverable, creates a link to that one file for that LP alone, and emails it to the LP’s people.
API actionper LPFund admin approves all in one goFlag anything still undelivered
HeldFlags to the fund admin any deliverable that still hasn’t gone out.
PersonWaits until three days before the first deadline
The plan as it runs: each step waits for the one before it, and stops at its gate until the owner approves.
At a glance
Who runs it, and when
- Who runs it
- Fund admin
- What starts it
- Your quarterly LP report is published.
- How often
- Quarterly
- Vehicle
- Fund
Ask Operator
Start it in a sentence
Ask Operator in chat. It drafts the plan for your fund, and nothing runs until you release it.
- You
Send the LPs with side-letter reporting rights their Q3 deliverables.
- You
Which LPs are owed a fee breakdown this quarter? Prepare and send them.
- You
Do Fund I’s side-letter reports for Q3.
The outcome
Every LP owed a report this quarter has it in the promised format, checked and sent through a link only they can open, before their deadline.
What it proves
- Remembers which LPs are owed what, from the side letters themselves.
- Builds every LP’s deliverable side by side from the closed books.
- Sends nothing until each deliverable is checked, then delivers them all behind one approval.
- Gives each LP a link to their own file and nothing else.
- Flags a deliverable still open before its deadline.
- Shows a junior the counts, and you every deliverable.