Fund admin · Fund · Quarterly
Collect underlying fund reports
Every underlying manager’s quarterly report is collected, its figures extracted and checked, and sent to the valuer for review, with late managers chased.
PlanCollect underlying fund reports
Open the reports already in
HeldLists the underlying managers’ reports received so far and opens an investment report for each.
API actionChase the late managers
HeldOperator lists the managers who haven’t reported, with their contacts, and each gets an email after a single approval.
API actionper managerFund admin approves all in one goExtract the figures
HeldOperator picks the reports that have arrived, and their figures are extracted once a fund admin confirms the list.
API actionWaits 10 business daysFund admin confirmsRetry failed extractions
HeldEach extraction that failed is retried, all in one approval.
API actionper reportWaits 1 hourFund admin approves all in one goCheck and accept the figures
HeldOperator checks every figure against the quote it came from, and the good ones are accepted in one approval. A report that still fails is finished by hand.
API actionper figureFund admin approves all in one goSend the reports to review
HeldSubmits each report’s valuation and sends it to review for the valuer.
API actionper reportFund admin approves all in one goApprove and publish the reports
HeldThe valuer approves the quarter’s reports and publishes them in the app.
PersonValuer approves
The plan as it runs: each step waits for the one before it, and stops at its gate until the owner approves.
At a glance
Who runs it, and when
- Who runs it
- Fund admin
- What starts it
- 45 days after quarter end, when the underlying managers’ reports are due.
- How often
- Quarterly
- Vehicle
- Fund
Ask Operator
Start it in a sentence
Ask Operator in chat. It drafts the plan for your fund, and nothing runs until you release it.
- You
Chase the managers who haven’t sent Q3 reports and extract the ones we have.
- You
Collect Fund I’s underlying Q3 reports.
- You
Get the portfolio-fund reports for the quarter into review.
The outcome
Every report that came in has checked figures and sits in review for the valuer, and you know which managers are still missing.
What it proves
- Chases every late manager with one approval.
- Waits for the reports to arrive with no one watching the clock.
- Retries the extractions that fail, and hands any that still fail to a fund admin.
- Checks every extracted figure against the quote it came from.
- Leaves the final approval to the valuer.
- Shows a junior admin only counts; the lead admin sees every report and figure.