Playbooks
Recurring fund work, run end to end: you approve, Infra One does the rest.
Fundraising
7 playbooks
- GP · Fund · Per DDQ
Answer a due diligence questionnaire
An institutional prospect’s DDQ comes back answered from your own documents, every answer cited, reviewed by compliance and shared through your data room.7 steps - GP · Fund · Per meeting
Follow up after an LP meeting
After a call with a prospective LP, every promise is an action item, the materials sit behind one link, and the follow-up waits in your drafts.6 steps - GP · Fund · Once per fund
Invite existing LPs into the next fund
LPs from your earlier funds and SPVs get a personal re-up approach with a suggested ticket, and the ones who say yes get their invitation to the new fund.8 steps - GP · Fund · Once per fund
Run the first close
On the date you set, every LP on the closing list is onboarded and admitted, the first call is out and LPs have the closing announcement.7 steps - GP · Fund · Daily during a raise
Triage inbound LP interest
Every pending data room and Explorer request gets your decision in one batch, with a fit note per requester, and only the prospects you approve enter your CRM, enriched.7 steps - GP · Fund · Per new LP
Turn a verbal yes into a subscription
The moment a prospect’s deal reaches Committed, they get an invitation with the agreed ticket, and onboarding runs to admission without anyone remembering to send it.5 steps - GP · Fund · Weekly during a raise
Weekly fundraising review
One brief each week: where the raise stands, who moved, who stalled, and a next action per LP that lands as a task for its owner.6 steps
Onboarding
6 playbooks
- GP · Fund · Weekly during a raise
Chase LPs stuck in onboarding
Every LP who has stalled in onboarding gets the one nudge that fits their open step, and anyone still stuck after two rounds lands on your call list.6 steps - Fund admin · Fund · Per new LP
Check subscriptions before countersign
Each subscription is checked against its invitation the moment the LP signs, so you only countersign clean files and defective ones go back with exactly what to fix.5 steps - Fund admin · Fund · As terms change
LPA obligations register
The terms your fund runs on are read out of the LPA and every side letter, checked against their clauses, and set up in the fund.7 steps - Fund admin · Fund · Once per fund
Onboard a client fund
Your fund application becomes a working fund on Infra One: entities attached, books ready, data room linked, your team invited and the LPA’s terms registered.9 steps - Fund admin · Fund · Once per fund
Take over a fund from its old administrator
Your fund moves from its previous administrator to Infra One with books that tie to its last statements, and its first quarter close runs on Infra One.9 steps - Fund admin · Fund · Daily during a raise
Work the KYC review queue
Every LP waiting on KYC has a complete review file, missing documents are requested the same day, and your compliance officer only has to decide.5 steps
Capital
9 playbooks
- GP · Fund · Per later close
Catch-up call for a late LP
A new LP at a later close is onboarded, called for what earlier LPs already paid and charged equalization, and the earlier LPs are made whole.8 steps - GP · Fund · Per call
Chase unpaid capital calls
Every LP who missed a call’s due date is reminded, called and, past the cure period, put before counsel.6 steps - GP · Fund · Per exit
Distribute exit proceeds
Exit proceeds go out to LPs on the LPA’s waterfall, recorded, booked and explained to each LP.8 steps - GP · Fund · As needed
Fix a capital call sent in error
A wrong call is cancelled, unbooked and reissued correctly, with the LP told why and the money already paid accounted for.8 steps - GP · Fund · Per call
Match capital call receipts
What arrived in the bank is recorded against the right calls and booked, and only the odd cases reach you.6 steps - GP · Fund · Quarterly
Plan the next two quarters of calls
A two-quarter call calendar with amounts, dates and purposes, saved with its evidence and started on time.6 steps - GP · Fund · Quarterly
Quarterly capital call
One request takes a capital call from sizing to sent, paid, booked and chased.7 steps - GP · Fund · Quarterly
Quarterly management fee
This quarter’s management fee is checked LP by LP and booked in both the fund and the management company.6 steps - GP · Fund · Once per fund
Set up the fee schedule from the LPA
The fund’s fees are read from the LPA, confirmed by counsel and set up to compute and accrue each quarter.6 steps
Portfolio
7 playbooks
- GP · Fund · Per board meeting
Board meeting prep and follow-up
You walk into each board meeting with a prep pack, and walk out with its action items as tasks and anything that moves the valuation flagged.7 steps - GP · Fund · Per deal
Diligence kickoff and data room request
When a deal enters diligence, the founder gets your questions and an upload link the same day, anything missing is chased, and each reviewer has a task.8 steps - GP · Fund · Per round
Follow-on and pro-rata decision
When a portfolio company raises, your IC gets a cited follow-on memo, and an approved follow-on is recorded on the fund at the IC’s amount.5 steps - GP · Fund · Per deal
Investment committee memo and vote
The deal reaches its IC with a cited memo filed on it, every member’s vote on record and the decision noted on the company.7 steps - GP · Fund · Per deal
New investment closing
IC approval becomes a closed, booked holding, with every signature, payment fact and executed document in one place.8 steps - GP · Fund · Quarterly
Quarterly portfolio company updates
Every portfolio company is asked for its quarterly numbers in one approval and chased once, and you end with a cited table of the quarter’s KPIs and red flags.7 steps - Fund admin · Fund · Per round
Update a cap table after a round
After a portfolio company closes a round, its cap table is current, backed by the round documents, and the fund’s ownership is checked against its own records.7 steps
Operations
3 playbooks
- Fund admin · Fund · Daily
Answer LP questions
The day’s LP emails are sorted and answered from the fund’s own records, with the figures shown, and anything still open after two business days goes to you.5 steps - Fund admin · Fund · As needed
Correct an LP’s record
A wrong LP record, from a duplicate subscription to a wrong classification, is diagnosed, fixed with compliance sign-off, checked against the books and explained to the LP.6 steps - GP · Fund · Monthly
Monthly fund close
Your fund’s month is properly closed: every capital call booked, drafts posted, entries categorized and the checklist signed off.7 steps
Reporting
8 playbooks
- Fund admin · Fund · Quarterly
Collect underlying fund reports
Every underlying manager’s quarterly report is collected, its figures extracted and checked, and sent to the valuer for review, with late managers chased.7 steps - Fund admin · Fund · As needed
Custom report request
A report Infra One doesn’t produce yet is built, run, checked against the books and sent to whoever asked, then kept as a template for every quarter after.7 steps - Fund admin · Fund · Quarterly
Data check before LP reporting
Your LP report is built on data that agrees everywhere: books, cap table, calls and marks.7 steps - Fund admin · Fund · Quarterly
Quarter-end close for a client fund
Your quarter is hard-closed and its NAV frozen, with separate people preparing, reviewing and approving, then locked once the LP report is out.8 steps - GP · Fund · Quarterly
Quarterly capital account statements
Every LP gets their own capital account statement, tied out to the books before it goes, through a private link.5 steps - GP · Fund · Quarterly
Quarterly LP report pack
Once the quarter’s books are closed, your LP report is built from them, you sign it off, and it is published to every LP before the LPA deadline.8 steps - GP · Fund · Quarterly
Quarterly valuations and NAV
Defensible marks for every company, posted to the books, with carry accrued and a signed-off NAV ready for the LP report.6 steps - Fund admin · Fund · Quarterly
Side-letter reporting deliverables
Each LP whose side letter promises its own reporting gets that deliverable in its format, checked, and privately delivered before its deadline.5 steps
Governance
2 playbooks
- GP · Fund · Yearly
Annual LP meeting
Your annual meeting is set up, every LP invited and chased, the agenda drafted from the year’s numbers, and the recap written for you.7 steps - GP · Fund · As needed
LP consent vote
Puts one matter to your investors, chases the ones who haven’t voted, and counts the result the way your LPA does.6 steps
Compliance
1 playbook
Year end
3 playbooks
- Fund admin · Fund · Per audit batch
Answer the auditor’s requests
Audit fieldwork doesn’t stall on requests: each one gets an answer drafted from the books, reviewed and shared within days.6 steps - GP · Fund · Yearly
Get ready for the year-end audit
The auditor’s request list is complete before fieldwork starts, with one place to find everything.8 steps - GP · Fund · Yearly
Tax pack for the tax adviser
Your tax adviser gets a complete pack with a deadline, missing LP tax details are chased, and every LP gets their K-1 on time.8 steps
Hand over the work you repeat
Talk to the team about the playbooks your fund would run first.